This thread is reserved for bids for the 2015 CYCC
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This thread is reserved for bids for the 2015 CYCC
Chess Federation of Canada
2015 Canadian Youth Chess Championship
Windsor Bid
Organizing Body: Windsor Essex Chess Association Network
Chief Organizers: Chau Diep and Brendon Lee
Organizing Committee: Christina Tao, Melissa Lee, Guang Zhu, Dorota Makarczyk, John Coleman (advisor)
Advertising: Website
Publicity: CFC, Chess discussion boards (chesstalk, CFC board), FQE, newspaper stories, CBC news and various local magazines.
Internet site/coverage: Monroi if possible
City: Windsor, Ontario, Canada
Hotel: Recently renovated Waterfront Hotel, formerly Hilton and soon to be Best Western Waterfront Hotel (formerly Hilton site of 2010 CYCC).
Tournament Rooms: 7600 square feet in two main rooms with view of river and Detroit skyline. May be divided. Possibility of additional space if required.
Registration: Online
Dates: July 6-9 (With alternate dates Jul 2-5, July 13-16)
Format: 7 round swiss system
Playoffs: To break first place ties
Rated by: CFC, FIDE where possible
Equipment Provided: Yes
Prizes: trophies
TDs: To be determined
Side Events: Blitz, Bughouse
Accommodation: Hotel with spectacular waterfront view
Budget: Attached
Submitted by : Chau Diep
9000$ for the rooms? This seems insane... I would highly suggest to negociate that with the hotel... The saved money could be used to hire more arbiters and organize activities (simuls)... But that's up to them.
Also, hotels usually offer free wifi, tables and table cloths (just make sure it's in the contract!).
Any idea of the rooms cost?
Nice bid!
I think the CFC should ask that the CYCC and CO should be bid on together. That model works well.
Is it possible to change dates to March or April - to avoid problems with NAYCC, PanAm YCC and WYCC that we experienced this year?Quote:
Originally Posted by Vladimir Drkulec
Comments:
"Rated by: CFC, FIDE where possible" - FIDE requires to register tournaments in advance. Also your advertisement will be more clear what sections will be FIDE rated.
Standard bid template asks for time control, entry fees (this probably is 225$ taking from a budget math)
Time control is the standard which is game in 90 plus increment of 30 seconds per move.Quote:
Originally Posted by Egidijus Zeromskis
Entry fees are the standard $225 as per handbook. The $8000 is if no one stays in the hotel. Prices are $120 which is the standard for nice hotels in the city. The hotel has the best view in Windsor. It is across the street from the river and parks that stretch for miles. There is a water park about 100 feet or so from the hotel which the kids will love. There is the Art Gallery of Windsor next to the water park. Shops and restaurants nearby. Downtown has more amenities than 2010.
Its probably possible but we'd have to get a strong signal that people would come then. The WYCC in Greece will be well subscribed with kids and parents that want to attend. There are actually several balls up in the air but a decision will have to be made soon on a date and which site (we can use the attached convention space at the St. Clair Performance Centre which are quite nice. The space used in 2010 is also available and actually also offers a nice view out the windows.Quote:
Originally Posted by Michael Barron
We got such strong signal at the GTCL AGM:Quote:
Originally Posted by Vladimir Drkulec
http://www.torontochess.org/drupal6/node/588
"chess parents agreed that the main point was to have the event early, to coordinate better with other nations’ YCC events and with the WYCC, the NAYCC, and the PanAm. A March break weekend was suggested. March Break is not standard across different Canadian school boards, but missing a couple extra days of school, even if they were not March Break holidays, was considered a perfectly acceptable option."
Vadim Tyspin kindly did some research for me that showed that every March/Spring break is different across Canada. The best we could hope for was to overlap one weekend between Ontario and Quebec and leave the other 8 provinces and the various territories out in the cold. Also at March break the flight prices go up. I will talk to people at the CYCC in Montreal but it looks difficult to change unless we can convince 10 provinces to synch their vacation schedules.Quote:
Originally Posted by Michael Barron
Sorry, Vlad, if I was not clear enough...Quote:
Originally Posted by Vladimir Drkulec
The suggestion was to organize CYCC during March break in organizing province.
Players from other provinces could take a couple of days off schools - parents see that as not a big problem.
After all, WYCC participants usually miss school for a couple of weeks...
At the moment I would see this as a prescription for a very small CYCC in provinces outside of Ontario and Quebec. We will talk to people though I am not sure that we want to conduct any grand experiments with the prospect of a failed tournament as a result. Even within Ontario the spring break for high school is different for grade school and high school. I would rather do what has been shown to work and put the youth program on a solid financial footing than to experiment now.Quote:
Originally Posted by Michael Barron
As you probably know, spring breaks vary across the country.
It would certainly make the junior coordinator's job MUCH easier if there was a week all youth were out of school! (Chess is not of course the only sport with national championships where this is a problem)
They even vary within a province and between school systems.Quote:
Originally Posted by Lyle Craver
Well naturally if it went strictly by a youth coordinator's convenience nothing would ever get done.
That's gotta be the most maligned Executive position of all since we seem to go from firestorm to firestorm with folks regularly trying for special treatment for their kids or insisting unfairness is taking place. Having 3 20-somethings of my own I do understand but some folks take it much further than others! Things now are quite different from in my junior days.
Bottom line is from 20+ years experience both provincially and nationally I know which positions turn over from year to year more than others. Just saying.
We have a problem folks.
Hindsight being 20-20 we should have specified voting times for consideration of the bid in the initial agenda but did not. (This is only the 2nd year of the online AGM and we are still learning)
I do think it would be useful to vote on the bid during this meeting. My personal preference would be to open voting ASAP on the bid and keep polls open to a reasonable closing time (presumably 2-3 or as many days as are deemed desirable).
If this means the meeting goes a couple days longer than expected that's fine - if it's the only agenda item still open that's fine too.
My point is that in general a bid presented at the meeting should be voted at the meeting rather than held over for the incoming board.
I would appreciate Voting Member input on a reasonably suitable opening and closing times for a vote on the bid. Given the bid is for Windsor I would prefer not to have the 2013-2014 President dictating the polling times and I'm quite sure Vlad would feel the same way.
I am open to anything reasonable and once we arrive at that plan on making a mass VM e-mail preferably tonight.
what say you all?
Yes voting for Windsor's bid can begin as soon as the election polls close, Lyle. The poll should close at the end of the meeting.Quote:
Originally Posted by Lyle Craver
VOTING MEMBERS - Voting to accept or reject the Windsor 2015 CYCC bid is now underway in thread 7D "The Voting Booth" Windsor 2015 CYCC Bid and voting continues to the close of this meeting scheduled for 2200 ET Sunday July 13th
I look forward to seeing your bid.Quote:
Originally Posted by Michael Barron
I don't recall hearing anything concerning "chess parents" being consulted anywhere in the Vancouver area and can only conclude by the GTCL reference that only those in Toronto were consulted. As a Vancouverite who has lived in Toronto let me state bluntly that there is a tendency to survey folks in the Toronto area and then state that the survey fairly represents the whole country - it wasn't true when I lived there and it's not so now either. Torontonians do not as a group tend to fully appreciate how much that assumption annoys the heck out of the rest of us!Quote:
Originally Posted by Michael Barron
In any case, the Executive position I most empathize with is the Youth Coordinator since there is NO common spring break period (not even within Ontario itself!) and pretty much any selected date is inevitably going to offend somebody. This is likely to be the case even if the Youth Coordinator combines the best features of JFK, Jesus Christ, Mother Teresa and Mahatma Gandhi.
This is of course a problem for MOST sports organizations, not just chess.
Realistically speaking unless the exact date is set by the CFC as a condition of the bid different bidders are going to come up with different proposed dates. If this is the route the Assembly wishes to go we need to discuss this and arrive at a policy.
In Ontario, the spring break is common to ALL school systems and levels (elementary and secondary).Quote:
Originally Posted by Vladimir Drkulec
It is true that one year in the past the Toronto Catholic and Public systems had different weeks.
I don't believe that they will do that again, as there was much controversy over the situation for both teachers and parents.
Some Independent Schools have additional days, but all include the main week.
The Ontario March Break is - by Ministry regulation - the week of March which includes the Ides (March 15).
The Canadian Junior used to be run in the Christmas holiday, which is I believe common to all provinces and school systems.
Perhaps that date (Dec 20 - Jan 4) or the most appropriate days therein would be too early for CYCC?
In 2015, Easter is Fri Apr 3 - Mon Apr 6.
This would be a common holiday time for all provinces and school systems.
It is a major, obligatory, religious time for Christians.
However, it has also traditionally been a time for major chess tournaments:
Toronto Open, New York, possibly others.
Vlad, what's a point in seeing my bid, if you're pushing your bid for approval? :confused:Quote:
Originally Posted by Vladimir Drkulec
Thank you, Chris, for information!Quote:
Originally Posted by Christopher Field
In 2015 March 15 is Sunday, so, March Break is from Sat March 8 to Sun March 15 - or from Sat March 14 to Sun March 22 ?
Lyle, that's why we need working Youth Committee, representing different parts of Canada.Quote:
Originally Posted by Lyle Craver
That is fine for Ontario but what about the other provinces and territories. Are we supposed to ignore the fact that their March break is different than ours? Airlines tend to jack up fares around March break. We seem to be on our way to building credibility of CYCC as a national championship. Should we take a step back from that? Should it become OYCC 2? I would suggest not.Quote:
Originally Posted by Christopher Field
It is not my bid. It is the bid of the Windsor parents and organizers who supported the 2011 Thornhill CYCC in record numbers including providing the sets and clocks that were used at the tournament.Quote:
Originally Posted by Michael Barron
As I said, the Break is the WEEK which includes the Ides of March.Quote:
Originally Posted by Michael Barron
Since a week starts on Sunday, the March Break will of course be Sat Mar 14 - Sun Mar 22.
A brief survey of spring breaks across the Dominion (excluding the territories for now):
Note: when I mention a city, I found nothing on the provincial ministry site and checked one city school board.
BC (at least Vancouver): Sat Mar 7 - Sun Mar 22 (2 weeks!)
ON - all schools: Sat Mar 14 - Sun Mar 22
NS (at least Halifax): Sat Mar 14 - Sun Mar 22
PEI: Sat Mar 14 - Sun Mar 22
PQ (at least Montreal): Sat Feb 28 - Sun Mar 8
NB: Sat Feb 28 - Sun Mar 8
SASK (at least Saskatoon): Fri Apr 3 - Sun Apr 12
NFLD: Fri Apr 3 - Sun Apr 12
ALTA (at least Edmonton): Sat Mar 28 - Sun Apr 5
MAN (at least Winnipeg): Sat Mar 28 - Sun Apr 5
Hence: The only common holiday in the spring is Easter week-end: Fri Apr 3 - Sun Apr 5.
Easter Monday Apr 6 is a holiday in Ontario only.
Chris Field,
Voting Member (Ontario - GTCL)
Thank you, Chris!Quote:
Originally Posted by Christopher Field
It looks like in 2015 the most appropriate dates for CYCC are Thu Mar 19 - Sun Mar 22.
But since CYCC 2015 is already awarded to Windsor, and Windsor organizers prefer July, this point is moot.
Could you please collect the same data for 2016?
Most young chess players in Montreal (and Quebec) are from private elementary or high schools, which all have different dates for the spring break. I'm not saying it's not a good idea to organize it in March... But it would surely hurt a lot the attendance.
Felix,Quote:
Originally Posted by Félix Dumont
That's why we need working Youth Committee representing different provinces.
We have a problem:
The traditional dates for CYCC:
- conflict with PanAm YCC,
- don't leave time for proper registration and preparation for WYCC,
- too late to qualify players for NAYCC.
We could solve this problem by moving CYCC to March.
But this solution has it's own drawback: players from some provinces have to miss 2 days of school.
What is better?
We need a forum of all interested parties to decide.
I have been in touch with a personal friend who is a School Board Trustee and she confirms that (1) the provincial government does NOT require specific dates for spring break so local boards select their own dates and (2) that 7 of the 9 Vancouver area school districts are doing Mar 7-22. She's not sure what the other two or the BC independent schools are up to.
Regrettably assuming the dates are as stated above, that's pretty much inevitable no matter what we do.Quote:
Originally Posted by Michael Barron
Quebec doesn't overlap with ON at all, BC does. My personal preference would be 03/14-21 but this is the sort of situation that makes me glad I'm not national Youth Coordinator