The official website of the Ontario Chess Association | |||||||
| News | About Us | Constitution | Contact Us | ||||
| Greater Toronto | South-Western Ontario | Eastern Ontario | Northern Ontario | ||||
|
The official website of the Ontario Chess Association | |||||||
| News | About Us | Constitution | Contact Us | ||||
| Greater Toronto | South-Western Ontario | Eastern Ontario | Northern Ontario | ||||
|
ONTARIO
CHESS ASSOCIATION INC. – CONSTITUTION AND BYLAWS CONSTITUTION 1. Name The name of the Corporation is "Ontario Chess
Association Inc." hereinafter also referred to as "the
Corporation." 2. Objects The objects of the Corporation are to: (a)
Foster and promote chess within
Ontario; (b)
Direct, develop and administer
programs to encourage the development of chess activity in leagues, clubs, schools and
other groups whose objectives are compatible with the Corporation; (c)
Co-operate with leagues, clubs,
schools and other groups in all matters pertaining to matches, tournaments, competitions, correspondence chess and
other chess activities, at all levels within Ontario,
whether affiliated with the Corporation or not; (d)
Direct, Co-ordinate and
supervise interleague championship matches and promote provincial championship tournaments, Youth, Senior, Womens and
Open Events, in accordance with the policies
and procedures established by the Corporation; (e)
Mediate disputes between leagues
and represent provincial interests in matters of national and international consequence; (f)
Raise and expend funds for the
furtherance of the objectives of the Corporation; (g)
Maintain affiliation with the
Chess Federation of Canada under suitable conditions; (h)
Support provincial and national
projects, funds and projects in furtherance of its objectives. 3. Office Address The office of the Corporation shall be located at
the address of the current President of the Corporation. 4. Non-profit Status The Corporation shall operate without the purpose
of gain for its members, and any profits shall be used in promoting its
objectives. 5. Directors
Not Remunerated The Directors of the Corporation shall serve as
such without remuneration, and no Director shall directly or indirectly receive
any profit from his or her position as such; provided that a Director may be
paid reasonable expenses incurred by him or her in the performance of his or
her duties as a Director in accordance with the Corporation’s policies relating
to reimbursement of expenses. 6. Disposition
of Property Upon Dissolution Upon dissolution of the Corporation and after the
payment of all its debts and liabilities, its remaining property shall be
distributed or disposed of to charitable organizations that pursue their
objectives in Ontario. BYLAWS Article 1 General 1.1 Purpose - These Bylaws govern the general conduct
of the Affairs of the Ontario Chess Association Inc., hereinafter
also referred to as "the Association" or "the Corporation." 1.2 Definitions – the following terms have these meanings for the
purposes of these bylaws: Auditor – an
individual appointed by the Members at the Annual General Meeting
to audit the financial accounts and
records of the Corporation. The Auditor shall not be a
Director or employee of the Corporation Board – the
Board of Directors of the Corporation Chess Federation of Canada – the national body which
governs organized chess activities in Canada, hereinafter
also referred to as the "Federation" or "the CFC" Constitution – the
Constitution of the Corporation, stating of the Corporation’s objectives Days – shall
mean total calendar days, irrespective of weekends or holidays Director – an
individual elected or appointed to serve on the Executive Committee in
accordance with these Bylaws Executive Committee – The
Committee comprising the President, the Vice-President, the Secretary,
the Treasurer, the Youth Co-ordinator and any Special Officers CFC Governor – an
individual elected or appointed pursuant to these Bylaws to serve in the
Assembly of Governors of the Chess Federation of Canada OCA Governor – an
individual elected or appointed pursuant to these Bylaws to serve in the
Assembly of Governors of the Ontario Chess Association Inc. Member – a member
admitted under the provisions of Article 2 of these Bylaws Regular Membership-fee equivalent – the formula used to determine the
number of OCA Governors to be elected
by each Regional Affiliate, as specified in Article 8.3 and Article 8.4 Membership-fee rebates –
monies
paid to the Regional Affiliates in accordance with provisions of Articles
8.6 – 8.8 Officer -- an
individual elected or appointed to serve as an Officer of the Corporation
in accordance with these Bylaws Ordinary Resolution – a
resolution passed by a majority of the votes cast at a Meeting of the Board Regional Affiliate – a
regional league or other regional association that organizes chess activities
within a defined geographical area of Ontario and which is affiliated with the Ontario
Chess Association Special Resolution – a
resolution passed by two-thirds of the votes cast at a Meeting of the Board 1.3 Interpretation – In these Bylaws words denoting the
male gender shall include the female gender. 1.4 Ruling on Bylaws – The Board shall have the authority to
interpret any provision of these bylaws that is contradictory, ambiguous or unclear, provided that
such interpretation is consistent with the
objects of the Corporation. 1.5 Conduct of Meetings – Unless
otherwise specified, meetings shall be conducted according to Roberts
Rules of Order. Article 2 Membership General 2.1 Membership is open to residents of Ontario who
support the Corporation’s objectives. Categories of Membership
a) Regular
Member – any person aged 18
years or more and who meets the general requirements of
Article 2.1 may become a Regular Member of the upon payment of the current annual dues for Regular
Members. b) Youth
Member – any person aged 17
years or less and who meets the general requirements of
Article 2.1 may become a Youth Member of the upon payment of the current annual
dues for Youth Members. c) Youth
Participating Member – any person aged 17 years or less and who
meets the general requirements of
Article 2.1 may become a Youth Participating Member upon
payment of the current annual dues for Youth Participating Members d) Family
Member – any person who meets
the general requirements of Article 2.1 may become a Family
Member upon payment of the current annual dues for Family Members. d) Recreational
Member – any person who
meets the general requirements of Article 2.1 may become
a Recreational Member upon participation in OCA authorized events and
adhering to OCA standards of play. A recreational member has no voting priveleges and may
be restricted in priveleges such as chess
ratings and is not eligible to play in major competitive events without
paying appropriate single tournament fees. e) Life Member – any person who
meets the general requirements of Article 2.1 may become a Life Member upon payment of
the Life Membership dues, amounting to fifteen percent
(15%) of the current life membership dues for
the Chess Federation of Canada. f) Honorary
Member – any person who meets the
general requirements of Article 2.1 may be admitted as a
Life Member provided either that they are an Honorary Member of the Chess Federation
of Canada or that they are admitted as an
Honorary Member by virtue of a Special Resolution passed by the Board
of Directors. Voting Rights of Members 2.3 Members do not vote directly on the affairs of
the Corporation but exercise their voting privileges through their Regional
Affiliates, in the manner prescribed in Article 4.14 of these Bylaws. Through the
regional affiliates, members shall elect CFC Governors to represent the
Province of Ontario. Article 3 Finance
and Management 3.1 Fiscal Year – The
fiscal year of the Corporation shall be April 1 to March 31, or such other
period as the Board may from time to time determine. 3.2 Auditor – at
each Annual General Meeting the Directors shall appoint an Auditor. 3.3 Signing Authority – The Board
shall designate from among the Officers two or more individuals who shall
have signing authority for all financial transactions, contracts and
documents conducted in the name of the Corporation.
All such transactions, contracts and documents shall require
two signatures and once signed shall be binding upon the Corporation. 3.4 Property – The
Corporation may acquire, lease and sell or otherwise dispose of securities,
lands, buildings or other property, or any right or interest therein, for such consideration
and upon such terms and conditions as the
Board may determine. 3.5 Borrowing or Investing – The Corporation may
borrow or funds upon such terms and conditions as
the Board may determine. 3.6 Books and Records – The Board
shall ensure that all books and records of the Corporation required
to be kept by virtue of the Constitution, these Bylaws or any statute of law are regularly and
properly kept. 3.7 Financial Institutions – The banking
business of the Corporation or any part thereof shall be transacted
with such banks, trust companies or other financial institutions as
the Board may designate, appoint or authorize from time to time. 3.8 Annual Budget – The
annual budget of the Corporation shall be prepared by a committee comprising
the Treasurer and no fewer than three (3) other members of the Board and
such Budget shall be presented at the Annual Meeting for
approval by Ordinary Resolution of the Board within 30 days thereafter. 3.9 Limits on Financial Transactions – The Corporation shall incur no
expenditure or liability in excess of one thousand
dollars ($1,000.00) unless such expenditure or liability has been expressly authorized in the
annual budget, or by a Special Resolution
where at least one-half (1/2) of the Directors have voted. Article 4 Governance Composition of the Board of Governors 4.1 The Board of Governors of the Corporation shall
consist of eligible Members elected or appointed by the Regional Affiliates of
the Corporation, and each Regional Affiliate shall be entitled to elect or
appoint one (1) OCA Governor for each fifty (50) Regular Membership-fee
equivalents who reside within the designated boundaries of the Regional
Affiliate. In addition, the president of each Regional Affiliate shall be appointed ex
officio to the
Board. Powers of the Board of Governors 4.2 Powers of the Corporation – Except as
otherwise provided by law, the Constitution or these Bylaws,
the Board exercises the powers of the Corporation and may delegate
any of its powers, duties and functions. 4.3 Managing the Affairs of the Corporation – The Board shall make policies and
procedures for managing the
affairs of the Corporation in accordance with the Constitution
and these Bylaws. 4.4 Discipline – The
Board shall establish policies and procedures relating to the
discipline of Members and Regional Affiliates and shall have the
authority to discipline Members or Regional Affiliates in accordance with
such policies and procedures. 4.5 Dispute Resolution – The
Board shall establish policies and procedures for resolving
disputes within the Corporation or between Regional Affiliates,
and all disputes shall be dealt with in accordance with such policies and procedures. 4.6 Employment of Individuals – The Board may
employ or engage under contract such individuals
as it deems necessary to carry out the work of the Corporation. 4.7 Election and removal of Officers – the Board shall elect
Officers of the Corporation, and shall have
the sole authority to remove Officers in accordance with procedures
specified in these Bylaws. 4.8 Setting fees for membership – the Board
shall set fees for membership. 4.9 Fees to be rebated to Regional Affiliates – the Board shall determine the
proportion of fees to be rebated to
Regional Affiliates. Election of Directors Eligibility 4.11 Any Member in good standing who is 18 years of
age or older, who has the authority to contract, who is a resident of Ontario
and who otherwise fulfills all the requirements of law for serving as a
Director is eligible for election or appointment to the Board. Method of Election 4.12 The Board of Governors shall be elected
annually by Members through their Regional Affiliates, and each Regional
Affiliate shall forward to the list of individuals it has so elected at least
seven (7) days prior to the Annual General Meeting. Length of Term 4.13 All Governors shall serve for terms of one (1)
year. Vacancy 4.14 Whenever the position of a Governor becomes
vacant for whatever reason, the Board may appoint a qualified individual to
fill the vacancy until such time as a Governor is elected or appointed in
accordance with these Bylaws. Resignation and Removal of Governors 4.15 Resignation – A Governor may
resign from the Board by presenting a notice of resignation to the Board. The
resignation shall become effective on the date the Board accepts the resignation. 4.16 Automatic Vacancy – The office of any Governor shall
be vacated automatically if the Governor, without
reasonable excuse, fails to attend two (2) consecutive meetings of the Board or, in the case of voting
through electronic means, such as fax, e-mail or telephone,
fails to vote or to give notice of abstention on three (3) consecutive Resolutions. 4.17 Removal – A Governor may
be removed for cause by Special Resolution of the Board, provided the
Governor has been given notice of the Special Resolution and the opportunity to be heard by the
Board before such a Special Resolution is put to a vote. Meetings of the Board 4.18 Types of Meetings – The Board shall hold an Annual
Meeting and may from time to time hold General Meetings
as necessary to carry out the Corporation’s work. 4.19 Call of Meeting – The meetings of the Board
shall be at the call of the President or at the written request
of any three (3) directors that is approved by a majority of the Directors. 4.20 Notice – Written
notice of Board meetings shall be given to all Governors at least fifteen (15) days prior
to the date of the meeting. 4.21 Quorum – A quorum
shall consist of a majority of Governors holding office. 4.22 Ordinary Resolution – Unless specified otherwise, questions
shall be decided by Ordinary Resolution, where the Chair
of the meeting has an extra vote in the event of a tioe vote, to cast
the deciding vote. Voting shall be by show of hands unless a majority of Governors
present request a secret ballot. 4.23 Voting Procedures – Unless specified otherwise,
questions at Annual Meetings and General Meetings shall
be decided by majority vote, where a tie vote shall fail. An abstention from voting
shall not be counted as a vote. Voting shall be by show of hands unless a majority
of Governors approve a secret ballot. 4.24 Adjournment – An Annual Meeting or a
General Meeting may be adjourned from time to time and
from place to place, but no business shall be transacted at an adjourned meeting other than the business
left unfinished at the original meeting. When a General
Meeting is adjourned for fifteen (15) days or more, notice of adjourned meeting
shall be given as if it were a new meeting. Meetings and Voting by Internet e-mail 4.25 Any Board Member desiring a Board decision by
means of Internet e-mail must prepare a resolution covering the matter in
question and transmit it by e-mail to the Secretary, who shall refer it to the
President. 4.26 When the President is satisfied the resolution
is of a form suitable to be voted on by the Board, he shall direct the
Secretary to transmit by e-mail a copy of the resolution (with an explanation)
to all Governors for discussion, and/or amendment. The Governors shall return their
written comments to the Secretary within five (5) days from the date of
transmitting to them of the resolution, and the Secretary will refer these to
the President. 4.27 Upon receipt of the Governors’ comments, and
when the resolution (with alterations/amendments) has attained a form suitable
to be voted on by the Board, the President shall direct the Secretary to
transmit a copy of the ballot by e-mail to each Governor, along with a copy of
any correspondence received relative to the matter. In the event
alterations/amendments have been made, a copy of the amended resolution shall
be transmitted with the ballot. The ballot shall provide for "yes",
"no", and "abstain" votes. 4.28 The time provided for receiving votes is five
(5) days from the date the ballot was e-mailed. The Governors shall complete
the ballot, and return it by e-mail to the Secretary by the date and time
specified for close of balloting. 4.29 When the Secretary has tallied the e-mail
votes on any resolution considered by the Board, he shall notify the President
and the Board of the results. If the vote decision grants approval, the vote
shall be as valid and effectual as if passed at any Meeting of the Board, and
shall be in force from the date specified for close of balloting. The Secretary
shall retain the ballots until the next Annual Meeting for inspection by the
outgoing Board. 4.30 All Governors shall provide the Secretary with
an e-mail address. Communication among Governors by full text e-mail is
official. Communication to the general membership becomes official after it has
been posted on the Corporation’s website for fifteen (15) days. Executive Officers and Special Officers 4.31 Officers – the Officers of the
Corporation are the President, Vice-President, Secretary, Treasurer and Youth Co-ordinator. 4.32 Duties – The duties of the
Officers are as follows: a) President: The President is the Chief Executive Officer
of the Corporation. He shall chair all meetings of the Board or of the
Executive. He shall preside at all meetings of the Corporation
and of the Board of Governors. He shall have the general and active management
of the affairs of the Corporation. He shall see that all orders and resolutions
of
the Board of Governors are carried into effect. b) Vice-President: The Vice-President shall, in the absence or disability
of the President, perform the duties and exercise the powers of the
President and shall perform such other duties as shall from time
to time be delegated to him by the Board or by the President. c) Secretary: The Secretary shall have custody of and be
responsible for the safekeeping of all books, records, correspondence, and
other documents pertaining to the affairs of the Corporation,
other than those required to be kept by the Treasurer. He shall perform duties
incidental to the offices of a recording/corresponding/general secretary, and without
limiting the generality of the foregoing, he shall conduct all routine correspondence
on behalf of the Corporation; refer to the President matters from correspondence
that require consideration of the Board or any Officer; and perform other duties
in connection with his Office when requested by the Board or President. d) Treasurer: The Treasurer shall keep and maintain all
account books of the Corporation, which shall contain all
receipts and disbursements, and shall have custody of all such books of account, bank books, cancelled
cheques, vouchers, statements, and other documents pertaining to the
accounts of the Corporation, and without limiting the generality of the foregoing,
he shall: from time-to-time, when requested by the President, furnish information
about the financial situation of the Corporation; annually, on the last day of the
fiscal year, (March 31st), or as set at the discretion of the
Board/Executive, stop-gap the
Corporation’s accounts, prepare a financial statement for the Board, and file a
copy with
the Secretary, over his signature; at the direction of the Board, file a copy
of these statements with the
Auditor appointed by the Board, submitting for examination all records that the Auditor may
require in order to effect an appropriate examination and in order
to issue a certificate; prior to, or within thirty (30) days following the
Annual Meeting,
prepare a budget for the fiscal year. e) Youth Co-ordinator: The Youth Co-ordinator shall organize, or
arrange to have organized, the Ontario Youth Chess Championship. He shall
also perform duties necessary to promote chess among both primary and
secondary school students. He shall liaise between the Youth f) Special Officers: Special Officers are Members appointed by the Board, or
by the Executive Committee if this power is
delegated by the Board, to discharge duties that require special attention which cannot reasonably be
expected from any of the Executive Officers. Special Officers
have equal voting rights in all Corporation affairs, except when being elected
or appointed
by the Board or by the Executive Committee. The number of Special Officers shall
not exceed four (4). Committees 4.33 Executive Committee – The
Executive Committee shall comprise the Officers and Special
Officers of the Corporation. The Executive Committee shall oversee
implementation of Board policies during intervals between Annual
Meetings and shall perform other duties
set out in these Bylaws or assigned by the Board. 4.34 Powers of the Executive Committee – In addition to any other
powers that may be delegated by the Board,
the Executive Committee shall have authority to make decisions
relating to: a)
the participation of Ontario teams or individual players
representing Ontario in national events and the selection of team members or
individual players b)
selecting organizers, determining location and place,
and granting permission to hold Ontario championship events as defined
by the c)
establishing rules for tournament or match play held
under the auspices of the Corporation d)
resolving disputes, problems or grievances brought to
the attention of the Corporation e)
adjudicating disputes or complaints brought to the attention
of the by Members or Directors arising from the conduct of
the affairs of the Corporation, Regional Affiliates or any
Member 4.35 Other Committees – The
Board may establish other committees necessary for managing
the affairs of the Corporation. Members of such committees shall
be appointed by the Board or by the President where the Board
delegates this power to the President. 4.36 Quorum – a
quorum for any committee shall be the majority of its voting members. 4.37 Procedures for Conduct of Committee
Meetings – The
Executive Committee shall establish specific procedures for
the conduct of its meetings, provided that these procedures shall
not conflict with the Constitution and these Bylaws. Conflict of Interest 4.38 A Governor, Officer, Special Officer or member
of any Committee who has an interest, or may be perceived to have an interest,
in a proposed contract or transaction with the Corporation shall disclose such
interest to the Board or to the Committee; shall not vote or speak in debate of
such contract or transaction; and shall otherwise comply with all requirements
of law respecting conflict of interest. Article 5 – Provisions Relating to Annual Meetings 5.1 Date of Annual
Meetings: The
Corporation shall hold an Annual Meeting no later than sixty (60) days after the end of each
fiscal year, at a time and place determined by the Board. 5.2 Quorum: A
quorum shall consist of at least fifty-one percent (51%) of the votes eligible
to be cast either
in person or by proxy. 5.3 Voting: All
matters to be decided by the Annual Meeting shall be decided by majority vote, except as
provided hereinafter in Article 5.4. 5.4 Any amendment to the Constitution or to these
Bylaws shall be approved by at least a two-third (2/3) majority of the votes of
those present and entitled to vote, including proxy votes. 5.5 Agenda: The
agenda of the annual meeting shall be as follows: A. Matters
for the outgoing Board 1) Call to Order and announcement of Board members present
and verification of proxies 2) Reading of the Minutes of the last Annual Meeting 3) President’s Report 4) Vice-President’s Report 5) Secretary’s Report 6) Treasurer’s Report 7) Youth Co-ordinator’s Report 8) Special Officers’ Reports 9) League Reports 10) Auditor’s Report 11) Other business raised by the outgoing Board 12) Ratification of the new members of the Board B. Matters
for the incoming Board 13) Election of Officers and Special Officers 14) Consideration of any Special Resolutions, including
proposals to amend the Constitution and
Bylaws 15) Appointment of Auditor 16) Listing
of the Governors to the Chess Federation of Canada as elected in the regional affiliates by the CFC Members of the
region 17) Review of chess activity in Ontario and proposed activity
for the next fiscal year 18) Budget 19) New business 20) Other business 21) Adjournment Article 6 Indemnification 6.1 Shall Indemnify – The Corporation shall indemnify and hold
harmless out of the funds of the Corporation each Director and Officer from
and against any and all claims, demands, actions or costs that
may arise or be incurred as a consequence of occupying the office or performing
the duties
of a Director or Officer. 6.2 Shall Not Indemnify – The Corporation shall not
indemnify a Governor, Director, or Officer or any other individual
for acts of fraud, dishonesty or bad faith. 6.3 Insurance – the Corporation may purchase
and maintain insurance for the purposes of indemnification specified in Article 6.1, as the
Board may determine. Article 7 Notice 7.1 Written notice – In these Bylaws, written notice
shall mean notice that is hand-delivered, provided by mail or courier, faxed or e-mailed to
the official [registered] address of the Corporation, to Governors,
to Officers or to Members, as the case may be. 7.2 Date of Notice – Date of notice shall be the date on
which receipt of the notice is confirmed verbally where the notice is hand-delivered; by fax or e-mail
where the notice is faxed or e- mailed;
in writing where the notice is couriered; or in the case of notice provided by
mail, five
(5) days after the date on which the mail is postmarked. 7.3 Error in Notice – The accidental omission to give
notice of a meeting of the Board, the failure of any Governor to receive notice, or an error in the notice
that does not affect its substance shall not
invalidate any action taken by the meeting. Article 8 Regional Affiliates General 8.1 In order to be maintained or admitted as a
Regional Affiliate of the Association, all current Regional Affiliates and
regional organizations seeking admission as a Regional Affiliate shall satisfy
the following requirements: a) The executive of the Regional
Affiliate shall include at least three (3) Members of the Association in good
standing. b) The Regional Affiliate shall,
at least seven (7) days before each Annual Meeting of the Association, present
a list of names of individuals elected to become Directors of the Association
and a list of names of individuals elected as Governors of the Chess Federation
of Canada, and at least one (1) alternate Governor. Should a CFC Governor vacate,
the Regional Executive of the region from which the governor was appointed
shall be responsible to designate a replacement Governor from the alternate
list of governors. Should there be no alternate available, then the Regional
Executive shall appoint someone of their own choosing. They shall communicate
the name to the OCA Secretary within 15 days of the governor vacating. Failing
this, the OCA President can name the replacement Governor. c) When organizing or sanctioning
tournaments and matches to be rated by the Chess Federation of Canada, the
Regional Affiliate shall ensure that such tournaments and matches are conducted
in full compliance the policies, general regulations, tournament rules and
match rules stipulated by the Chess Federation of Canada. d) Any person participating in
any chess tournament sponsored under the auspices of the Association or a
Regional Affiliate must be a member of both the Association and the Chess
Federation of Canada, so long as the Association is affiliated with the Federation. e) Residents of Provinces not
honouring Ontario Chess cards must pay dues. 8.2 Willful or continued failure to comply with the
conditions set out in Article 8.1 may result in a Regional Affiliate’s
expulsion from the Association, provided that such expulsion shall be by
Special Resolution of the Annual Meeting or Meeting of the Board of Directors. 8.3 Regional Affiliates recognized as at May 21,
2004 shall retain such status unless and until such recognition is revoked or
surrendered. 8.4 Regional Affiliate status shall be granted at
the Association’s Annual Meeting by a simple majority of the votes cast by
those present or voting by proxy or in an e-mail vote of the Governors by a
simple majority vote of decisive votes cast where at least half of the
Governors cast votes. 8.5 Upon admission, the Regional Affiliate shall
obtain the right to elect Governors to the next incoming Board of Governors and
to receive Membership-Fee Rebates effective as of the date of the next
semi-annual distribution of rebates. 8.6
As of November 2, 2005, the
following were Regional Affiliates of the Ontario Chess Association:
Election of Governors by Regional Affiliates 8.7 The president of each Regional Affiliate shall
be appointed ex
officio to the
Board. 8.8 Each Regional Affiliate shall be entitled to
elect one or more Governors in proportion to the membership-fee equivalents attributed
to the membership within its boundaries as at December 31 of the proceeding
year.. The numerical basis of eligibility is: for the first fifty (50)
membership-fee equivalents, or part thereof, one (1) Governor; and for each
subsequent fifty (50), or part thereof, one (1) additional Governor. Election of
Governors to the Chess Federation of Canada by Regional Affiliates 8.9A Once the
corporation receives the Certificate from the CFC setting out the number of
Governors allotted to Ontario, the Executive shall determine the number of
these governors to be elected in each Regional Affiliate, and shall immediately
so notify the Regional Affiliate. Each member of the Corporation who is also a
member in good standing of the CFC shall have a vote for the Governors to the
CFC from their region (and not multiple regions), as may be determined by the
Regional Affiliate. 8.9 The membership-fee equivalents shall be
calculated as follows: a) for each Regular
Member, one (1.0) membership-fee equivalent b) for each Junior
Member, four-tenths (0.4) of a membership-fee equivalent c) for each Participating
Junior Member, three-tenths (0.3) of a membership-fee equivalent d)
for each Family
Member, one-half (0.5) of a membership-fee equivalent e)
for each Life
Member, one (1.0) membership-fee equivalent f)
for each Honorary
Member, one (1.0) membership-fee equivalent Membership-Fee Rebates 8.10 The Association shall pay annually to each
Regional Affiliate an amount not less than membership-fee rebates in proportion
to the number of regular membership-fee equivalents within the boundaries of
the Regional Affiliate, provided that the Regional Affiliate satisfies the
provisions of Article 8.1. 8.11 The number of Members shall be calculated
using a database of postal-code regions on file with the Treasurer and the
Secretary. 8.12 The OCA League Rebates for 2009-10 and beyond
shall be set at fifty (50) percent of the membership revenue received from the
Chess Federation of Canada in respect of that annual period, distributed
proportionally, with all cheques to be rounded up to the nearest $10. Article 9
Amendment of Constitution and Bylaws 9.1 Special Resolution – The Constitution and Bylaws of the
Corporation may be amended, revised, repealed or added
to only by a Special Resolution at an Annual Meeting or a General Meeting for which
proper notice has been given. 9.2 Notice of Amendment – The
notice of the Annual Meeting or a General Meeting shall include details of the proposed resolution to amend the
Constitution and Bylaws. Article 10 Adoption of Constitution and Bylaws 10.1 Ratification – this
Constitution and Bylaws were ratified by a Special Resolution
of the General Meeting on November 2, 2005. 10.2 Repeal of Previous Constitution and Bylaws – By ratifying this Constitution and Bylaws,
the Association repeals
all prior Constitution and Bylaws provided that that such repeal does
not invalidate any action done pursuant to the repealed Constitution and
Bylaws. |