10.1 Youth Advisory Committee

[Michael Barron]

Thank you, Vlad and Lyle, for your comments!
The question is:
How could we move forward?

[Vladimir Drkulec]

Thank you, Vlad and Lyle, for your comments!
The question is:
How could we move forward?

It is our intention to move forward and establish an advisory youth committee. I believe that we can have a functioning committee before the next quarterly meeting.

[Garland Best]

Good news indeed. Do we have a concept on the number of members on the committee and its structure? How does one join?

[Lyle Craver]

In most advisory committees I've seen (and I have been appointed by our municipal council 4 times for terms ranging from 1 - 3 years with the option of a second term renewal) there is always a range of #'s of members

Other things I would expect to see in the terms of reference?

- how the committee chair is chosen (e.g. by the CFC president? the executive, the national junior coordinator or by the members themselves),

- In the municipal committees I've served on, residency is usually a condition of membership. In our case does one have to be a member? If not, is requiring a member to be the parent of a junior member ok? In my opinion we shouldn't require full membership BUT I would definitely insist the committee chair be a CFC member

- how long do they serve for? (i.e. at the pleasure of the national executive? A fixed term?

- what topics are they expected to advise the Executive or VM Assembly on?

- Is this to be considered a permanent committee or a temporary task force? (I've served on both types)

- It's probably obvious but I would put in a phrase saying 'since this is a national committee which is intended to do its business by e-mail, a regular e-mail connection is a condition of membership'

- who does the committee report to and how? (president? jr coordinator? VM Assembly?)

- I would require committee members to agree that their deliberations be confidential except when reporting to the president / jr coordinator / executive / VM Assembly or whomever we decide - we SPECIFICALLY don't want ideas floated to the committee to be published on ChessTalk or other venues. In case anybody's unclear on the concept this is a CFC COMMITTEE. (emphasis intended)

I don't want to get overly bureaucratic here but I think all of the above are terms needing a consensus of the VMs.

[Patrick McDonald]

I would think that these are all conditions that can be agreed to. I would support these items in the ToR.

[Fred McKim]

My thoughts:

1. Committee Chair. I would be in favour of the Committee Chair being selected by the Executive, to maximize the ability of the two groups to work together.

2. I think a staggered term like the Chess Foundation would work. Maybe a one year position and 6 rotating three year positions. So each year three new people could come on board.

3. Regulations for the CYCC for example. Policy on selecting official qualifiers for various events. Assisting Youth Co-ordinator or ExD in contacting parents and disseminating information when needed.

4. Semi-permanent.

5. Reports to the Executive through the Youth Co-ordinator.

[Lyle Craver]

I am not wedded to any particular formula other than insisting that the chair does need to be a member not merely the parent of one. (For Fred's stated reasons - we need somebody who can effectively interact with the Exec and Assembly)

[Garland Best]

My thoughts:

1. Committee Chair. I would be in favour of the Committee Chair being selected by the Executive, to maximize the ability of the two groups to work together.

I disagree with this point. i feel the Committee chair be elected by the members of the Committee, with the Executive casting the deciding vote for chair only in the event of a tie. The committee should show evidence of independence from the executive.

[Vladimir Drkulec]

The committee should work with the youth coordinator. It cannot be independent. The whole point of the committee is to advise on youth matters.

[Garland Best]

I fail to understand why the purpose of the committee (to advise the executive and youth coordinator on youth matters) means that the Committee chair must be selected by the Executive.

In our federal government, committee chairs are elected by the members of the committee. See http://www.parl.gc.ca/About/House/Co...ittees-e.htm#5