Item # 14 - 2010-11 Provincial YCC Qualifiers to the 2011 CYCC
The introductory post is by Michael Barron, Youth Coordinator
I would like to remind you about Motion 2009-13 Re: CYCC Qualifiers (Ellen Nadeau / David Lavin) passed at the CFC AGM 2009 in Edmonton:
The motion to replace the Articles 1003, 1004, 1005, 1006 of the CFC Handbook as follows:
Will participate in the CYCC 2010 and subsequent CYCC’s, only:
- the qualifiers from that years YCC’s,
- the qualifiers from the CYCC to the WYCC of the previous year,
- the highest rating of each age category (open and female) of each province (as of May 1st prior to the CYCC),
- three players for each category nominated by the host organizer.
Guidelines for YCC qualifiers for CYCC:
CFC Agrees to:
send 36 medals (3 medals for each of the 12 sections),
send 36 certificates for the winners,
send 1 CFC Organizers shirt,
send one sack (16 pieces) of key chains as small door prizes,
rate the tournament upon payment of dues.
Organizer Agrees to:
mention CFC in media and publicity,
rate the tournament CFC,
pay dues after the tournament.
Fee structure between CFC and Organizer :
After the tournament the organizer sends $6 per participant to the CFC Youth Program but must send a minimum $200 and only to a maximum of $400.
If the tournament is submitted electronically using Swiss Sys there is no additional rating fee. If the submission is other than electronic Swiss Sys then organizers must pay $1 per player above the series dues.
EXAMPLE OF COSTS
Players $ per player $ to CFC Youth Program
With Swiss Sys w/o Swiss Sys, add
30 $6 $200 $200 + $30
40 $6 $240 $240 + $40
60 $6 $360 $360 + $60
105 $6 $400 $400 + $105
Sections:
U8 Open and Girls
U10 Open and Girls
U12 Open and Girls
U14 Open and Girls
U16 Open and Girls
U18 Open and Girls
Age is determined as of Dec 31st 2010, for the 2011 series.
Organizers may combine sections depending upon the number of participants or tradition in their region. This may be Girls and Open sections together or more than one Open and Girls sections combined as necessary for the pairing. Each of the 12 sections may have the first three places as winners of medals, certificates and invitations to the CYCC 2011.
The format is a 5 round swiss (RR as required). There are advantages to having 90 min + 30 sec increment time control to prepare the players for the CYCC, but tradition or regional needs may go with a shorter time control i.e. 30 min/game to accommodate a one day tournament.
Suggested Fee Structure/Prize Fund:
Prize Fund is up to the organizers and depends upon costs incurred for tournament site.
This is meant as a guideline to help new organizers plan.
$20-$30 per player should be for CYCC registration of top players (60 players x $20= $1200 or $100 towards 12 sections 1st place CYCC Entry Fee: 60 x $30 = $1800 or $150 toward CYCC EF) if there are fewer than 60 players this is difficult.
$6 per player for CFC Youth Program.
So Entry Fee should be $26- $36+ expenses and any organizer ‘s share, which makes it a $45- $70 Entry Fee.
Once the winners have confirmed and registered participation at the CYCC, the CFC Youth Coordinator will facilitate payment from YCC organizers to CYCC organizer.
Pairing with Swiss Sys:
Swiss Sys Pairing program is provided free of charge to organizers of a CFC rated event and using Swiss Sys will cut costs when submitting the results for rating.
Here is the URL for the procedure to get a copy of Swiss Sys for a tournament.
http://www.chess.ca/swisssys.htm
Good tournament conditions:
First and Foremost: the organizers and the participants should have fun.
The most important conditions for the players include quiet, good air quality and good lighting. Parents need a place to be able to congregate without disrupting play and should be separated from the players. This is much better for players, Tournament Directors and the parents.
For more detailed descriptions of good tournament conditions please see
http://www.chess.ca/section_9.htm
Thanks to Ellen Nadeau for preparing these Guidelines!
I would like to ask all Governors and Provincial organizations to encourage local chess organizers to have at least one YCC qualifier in every Province fo facilitate local youth chess and qualify best local players for Canadian Championship.