Item # 20A - Motion 2011-01: Clarification of Annual Meeting proxy rules – for discus

[Bob Armstrong]

Item # 20A - Motion 2011-01: Clarification of Annual Meeting proxy rules – for discussion

This thread is for discussion of the motion only. Voting on the motion will not occur until 9:00 PM EDT on Monday, Oct. 4, when a separate “ voting “ agenda item will be posted as a sticky at the top of the screen.
Here is the Motion 2011-01, and commentary:

Motion 2011-01: Clarification of Annual Meeting proxy rules (Moved: Fred McKim / Lyle
Craver)
From CFC By-Laws Article 21
Any Governor who is unable to be personally present at a meeting of the Assembly may appoint
any CFC Member to act as his proxy.
Proxies made out to "The Secretary" will be distributed to CFC Members, present at the meeting,
who do not have a vote. Preference will be given to members of the same province as the proxy
giver. Non-Governors may not receive more than one proxy by this method. Remaining proxies
of this type will not be used.
No person shall act as proxy for more than 10% of all possible votes. Any Governor receiving
more than the maximum allowed must distribute the excess, first to any alternate designees by the
proxy giver and then at his own discretion.
AMENDED WORDING OF PARAGRAPH 3
No person shall act as proxy for more than 10% of all possible votes. Any proxy holder receiving
more than the maximum allowed must distribute the excess, first to any alternate designees by the
proxy giver and then at his own discretion.
RATIONALE
Fred McKim: At the past AGM a non-governor had to distribute some of his proxies, so that he
was only left with one.
From paragraph 2 it is clear to me that the restriction of one proxy to a non-governor is only
concerning proxies made out to the CFC Secretary. Any proxies specifically made out to a non-
Governor are valid as long as the 10% restriction is not exceeded.

Please post here any comments you have either for or against the motion.

[Christopher Mallon]

Seems fine to me, but while we are considering amending this section we should consider the implications for the online meetings. Even if these same rules DO apply to online meetings, it should be specifically noted in the rules to avoid confusion.