01. January 2011 Online Governors Meeting Agenda
Governors’ Winter Quarterly On-line Meeting
January 15 - 22 , 2011
1. Agenda Posting
2. Governors’ sign in
3. President’s Welcome & Report – Bob Gillanders
4. Instructions/Questions/Comments on the On-line Meeting Procedures
OFFICER REPORTS
5. Rating Auditor – Report – Bill Doubleday (also see item 37A below)
6. Women’s Coordinator – Report – Daxin Jin
7. Public Relations Coordinator – Report – Bob Armstrong
8. Other Officers’ Reports ( Executive/ Non-executive )
COMMITTEE REPORTS
9. Procedures’ Committee – Report – Bob Armstrong
10. AGM Modernization Subcommittee - Report – Bob Armstrong
11. CFC Handbook Updating Subcommittee – Report – Kerry Liles
12. Tournament Director and Organizer Certification Program ( TDOCP ) Committee – Report – Chris Mallon
13. Membership/Rating Fee Restructuring Committee – Status – Bob G
14. CFC Life Membership – Evaluation – Michael von Keitz
15. Tournament Coordination Committee – Report - Gordon Ritchie
16. CFC Youth Committee – Report - Michael Barron
17. Ethics Committee – Status Report – Bob Gillanders
18. 2011 Canadian Open – Update – David Cohen
19. 2011 Canadian Junior – Update – Bob Gillanders
20. 2011 CYCC – Update – Anna Jin
21. 2011 Provincial YCC Qualifiers to the 2011 CYCC – Progress - Michael Barron
22. Outstanding National Championships ( Closed/Women’s Closed ) – Update – Bob Gillanders
23. CFC Discussion Boards Upgrade – Update – Chris Mallon
24. New CFC Website - Update – Fred McKim
25. CFC Membership Drive - CFC/Club Joint Advertising Campaign – Update - Bob Gillanders (this I would put as a separate item as I expect some discussion)
MOTIONS:
26. Motion 2011-A - Single Annual CFC Membership & Fee - For Discussion – Governors please note that this is for discussion only and no vote will be taken on this item
Motion 2011-A - Single Annual CFC Membership & Fee - For Discussion
Moved: Aris Marghetis ( no longer supports the motion ); Seconded : Chris Mallon
- that CFC replace the memberships for Adult, Family, and Junior, with a single new annual CFC membership, and the rate for the federal portion would be $30.
27. Motion 2011-B: (moved by Vladimir Birarov, seconded by Valer Demian:
Motion to replace current wording of Handbook paragraph 1012 with following new wording:
1012.Participation in the World Events:
INVITED PLAYERS
(a) Canadian Youth Chess Championship (CYCC) is a qualifier to international youth chess competitions.
Top 3 finishers in each section are qualified to become official representatives for:
1) World Youth Chess Championship (WYCC);
2) Pan American Youth Chess Championship;
3) North American Youth Chess Championship.
If the winner is unable to participate, the second place finisher shall be invited to go in his place. If the second place finisher also declines, the highest finisher in the tournament who is willing to participate in the world event (if not rejected by CFC Executive due to the sub paragraph (d)), shall be selected. The CFC Board of Directors shall use an appropriate tie breaking method to break ties if required to determine the order of finish.
All official representatives to WYCC should receive financial support from CFC to reduce their travel expenses.
(b) Players with the Special Rights according to FIDE rules will be eligible to participate at WYCC notwithstanding to their participation at CYCC. In case of participation at CYCC, CFC will pay the cost of transportation for such players to WYCC in full.
ADDITIONAL PLAYERS
(c) 2nd and 3rd prize-winners (including tie-breakers for 2nd and 3rd places) in each category will be eligible to participate at WYCC using their own funds.
(d) All other CYCC participants wishing to participate at WYCC are eligible to submit to CFC their applications for participation during 15 days after ending of CYCC. CFC Executive has the right to reject the application in case if the applicant's level at his discretion is significantly lower than the average level of his/her category at WYCC. All players whose applications will be approved will be eligible to participate at WYCC using their own funds plus paying extra fee of $150 to CFC Youth Program fund.
(e) 3 top CFC rated players in each category (by January 1st of the current year) if not able to participate at CYCC due to extraordinary circumstances, and wishing to participate at WYCC, are eligible to submit to CFC their applications for participation at WYCC before the start of CYCC. CFC Executive has the right to reject the application at their discretion in case if applicant's circumstances are not valid and/or exceptional. All players whose applications will be approved will be eligible to participate at WYCC using their own funds plus paying extra fee of $300 to CFC Youth Program fund.
28. Motion 2011-C: (moved by Michael Barron, seconded by Anna Jin)
To amend section 1003 of the CFC Handbook:
"1003. Players: {Motion 2009-13 2009 AGM Nadeau/Lavin}
The following players shall be eligible to participate in each Youth Tournament provided they comply with the formal entry requirements of Article 1007:
(a) The qualifiers from that year's YCC's.
(b) The qualifiers from the CYCC to the WYCC of the previous year.
(c) The highest rating of each age category {open & female} of each Province {as of May 1st prior to the CYCC}
(d) The host organizer may nominate three players for each category from the host location. {Amendment of Original Motion Barron/Langer}"
by adding the clause:
"(e) The former CYCC champions"
Governors please note that items 29, 30 and 31 are proposed Constitutional Amendments whose passage is subject to the provisions of the Handbook and will take effect at the close of this meeting if passed
29. Motion 2011 – D – On-line Meeting Procedures Amendment to s. 5 – Constitutional Amendments
Moved: Bob Armstrong; Seconded: Michael von Keitz
- that SECTION 2 –Rules and Regulations, Article One, section 22A – Procedures for Governors’ On-Line Meetings, s. 5, :be amended by deleting the words: “, and 50% quorum for non-AGM constitutional amendments “.
30. Motion 2011- E - No Proxy for Governors’ On-line Meetings
Moved: Bob Armstrong; Seconded: Fred McKim
- That Rules and Regulations, s. 21, Proxies, be amended by adding after the words
“21. Any Governor who is unable to be personally present at a meeting of the Assembly may appoint any person to act as his proxy.”
the following sentence:
" Proxies are not applicable to the non-AGM quarterly governors’ on-line meetings – this is directed, beyond generally, at Bylaw # 3, s. 3 ( a ). "
31. Motion 2011 – F – Opening Governors’ On-line Meeting to the Public – Moved: Bob Armstrong; Seconded: Ken Einarsson
- that CFC Handbook SECTION 2 – Rules and Regulations, Article One, section 22A – Procedures for Governors’ On-Line Meetings be amended as follows:
1. Section 1, The Meeting, subsection (i ) be amended by deleting the words “
the CFC Governors’ Discussion Board “ and substituting for them the following:
“ a special public CFC Discussion Forum. However the limitations shall be:
1. only governors will be able to post;
2. the public will be able to see all posts, replies, polls, etc. seen by the Governors, but shall have “ view-only “ status; they will be unable to post.
Where the governors vote that a matter is “ confidential “ in nature, and should be dealt with “ in camera “, the Chairperson shall direct that the meeting be adjourned to such Private CFC Discussion Forum as may be available, including the Governors’ Discussion Board. In such a case, after the confidential matter has been dealt with, the Chair shall direct that the meeting resume in the public forum.
2. Section 3, Role of the Posting Secretary, s.5, Vote Results, and s. 6, Meeting Minutes, be amended by substituting for the words “ Governors’ Discussion Board “ wherever they occur, the words “ meeting Discussion Board “
VOTING SECTION
32. Motion 2011-B – Participation in World Events
33. Motion 2011-C – Participation in Junior Events
The following are constitutional amendments – please note that 2011-D comes into effect at the end of the meeting if passed:
34. Motion 2011 – D – On-line Meeting Procedures Amendment to s. 5 – Constitutional Amendments – For Voting
35. Motion 2011- E - No Proxy for Governors’ On-line Meetings – For Voting
36. Motion 2011 – F – Opening Governors’ On-line Meeting to the Public – For Voting
NEW BUSINESS AND CLOSING COMMENTS
37A. New Business – For discussion: Under-rated players. Is there a need to adjust the rating system to allow rapidly rising new players, particularly juniors, to reach their true performance level more quickly?
37B. New Business – any other new item approved for general discussion by the President
38. Items for the Spring ( April ) Quarterly Meeting
39. Concluding Address by the President
