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View Full Version : Ag. Item 17B - New Business - Tournament Coordinator



Bob Armstrong
04-09-2010, 11:37 AM
This topic has been started to be discussed under the thread of FIDE Representative. It seems important enough that I am authorizing it as a new business item.

Here is the filed motion on the new proposed Executive position of Tournament Coordinator - this motion is for discussion only, and will not be voted on at this meeting:

Motion # 1 - Amending Bylaw 3, Duties of Officers - Tournament Coordinator

Revision # 1, April 8, 2010.

Moved: Robert Armstrong Seconded: Mark Bluvshtein

1. That there be added to Bylaw 2, section 10, after the words “ FIDE Representative “, the words “ Tournament Coordinator “, and that the number “ seven “ be changed “ eight “ ( or “ nine “ if a Public Relations Coordinator position is also added ); and

2. That there be added to Bylaw 3 , Duties of Officers, a new Section 8A dealing with “ Tournament Coordinator “, as follows:

“ Tournament Coordinator

8A. ( a ) The Tournament Coordinator will help to develop and train tournament organizers and directors across the country.
( b ) The Tournament Coordinator will be responsible for soliciting individuals to bid on and organize major tournaments in Canada, including, but not limited to:

The Canadian Open Championship
The Canadian Closed Championship

( c ) The Tournament Coordinator shall have delegated to him/her by the Executive, their obligation under section 1201 of the Olympiad Regulations to appoint the Olympiad Coordinator. The Tournament Coordinator will then oversee and work with the Olympiad Coordinator re the National and Women’s Olympiad Teams. “

Commentary:

This position is a valuable addition to the Executive, and is in line with the CFC’s main obligation to promote chess in Canada; it also strengthens the CFC role with respect to elite chess. Organizers in the field need CFC support, and this support should be located right within the Executive. Our bidding system for national championships is fragile, and in need of enhancement, which this does to some extent.
The new position must now be made an officer of the CFC, and a member of the Board of Directors, by inserting it in the current Bylaw 2, section 10:

" Bylaw # 2

10. BOARD OF DIRECTORS

The Board of Directors shall be elected at the Annual Meeting of the Assembly and shall be constituted by seven persons, namely, the President, Vice-President, Past President, Secretary, Treasurer, FIDE Representative and Rating Auditor ( note that this seems to be an update that has been missed - the youth coordinator has now replaced the rating auditor on the Executive ) "

The creation of a section number for the section in Bylaw 3 is technical, to make it integrate into the current Bylaw 3.
The CFC already has an Olympiad Coordinator. As to the Olympiad Coordinator, Section 12 of the CFC Handbook - The Olympiad Regulations, section 1201, states:

" 1201. The CFC Executive shall appoint an Olympiad Coordinator "

We think the proper way to handle this is to have the Executive delegate the responsibility for appointment of the Olympiad Coordinator to the Tournament Coordinator. Then under the Olympiad Regulations, the Tournament Coordinator will appoint the Olympiad Coordinator. It shall then be his responsibility to oversee and work with the Olympiad Coordinator. The issue here is that now some one person right in the Executive will be responsible for the Olympiad as a primary responsibility of theirs, and to support the Olympiad Coordinator.

The issue raised on the thread it was being discussed under was that this position should only become a non-Executive officer position ( the current non-executive officer positions are: Masters' Representative, Women's Coordinator, and Rating Auditor ). The counter argument is that the position is so important, that it requires the weight of being on the Executive.

Any further comments?

Bob

Bob Armstrong
04-10-2010, 10:26 AM
Hal Bond ( Past President ), Chris Mallon ( Past President ), Les Bunning ( Past President ) and Governor Gordon Ritchie have all indicated they do not support the Tournament Coordinator and Public Relations Coordinator going onto the Executive. I consider this significant opposition.

The alternative is that this position becomes a non-executive officer position under Bylaw # 2, section 18:

Bylaw # 2

18. OFFICERS

The Officers of the Federation shall be

the members of the Board of Directors;

the Masters Representative;

the Women’s Co-ordinator;

the Junior Co-ordinator ( note - by motion, the position of the rating auditor and junior coordinator ( properly called now the Youth Coordinator ) were switched - so the Youth Coordinator is now on the Board of Directors/Executive, and the rating auditor is now a non-Executive officer );

the Executive Director; and

any other general Officer who may be elected at the annual meeting of the Assembly or appointed as an Officer from the Assembly by the Board of Directors between the annual meeting at the Assembly. Upon the vacation from office of any officer between the annual meeting the President may fill the vacancy for the rest of the term by way of appointment.


I and my seconder, GM Mark Bluvshtein, will review our position on this motion, and advise shortly.

Bob

Bob Armstrong
04-10-2010, 11:36 AM
It is perhaps important to note that one governor, in another thread, has posted that for one year a while ago, one of the non-executive officers, the Master's Representative, was brought onto the Executive, when there was no " Past President " serving, to maintain the odd number of executive positions ( it may have been for more than one year ). It is this governor's opinion that the new Executive provided substantial benefit to the Executive.

This may be important to consider, in deciding if the Tournament Coordinator and Public Relations Coordinator, should be non-Executive officers, or Executive Officers.

Bob

Bob Armstrong
04-10-2010, 05:58 PM
GM Mark Bluvshtein ( seconder ) and I ( mover ) of the motion above on Tournament Coordinator. have reviewed our motion in light of significant opinions that the Executive should not be expanded by adding this position. We now agree with this.

We are therefore notifying the Secretary that we will be withdrawing from the motion as mover/seconder. The Chair, Eric, can then rule on what should then be done with the motion.

However we still feel the position of Tournament Coordinator is still very important. So we will bring a new motion to amend Bylaw #2, section 18, to make it a new non-Executive Officer position.

Bob

Bob Armstrong
04-14-2010, 05:49 PM
The main objection was that the current Executive should not be expanded by the addition of this position. The position could alternatively become a non-Executive Officer position. The Mover/Seconder agreed to withdraw from the motion in the light of this valid argument.

Is this summary generally satisfactory?

Bob